Jobs & Volunteering

Learn about opportunities to join our team

Program Officer

Department: Programs

Location: Washington, DC

Supervisor: Director of Programs

Estimated Travel: 20-30%

Job Description

Reporting to the Director of Programs, the Program Officer will support the daily operations of the Program Department, including grants management, general project management and administrative support. The Program Officer will also assist with proposal development, programmatic and financial reporting, and tracking overseas grant funding. The Program Officer must be capable of making independent judgments to determine appropriate courses of action and must take initiative in performing job duties and developing relationships with field-based colleagues.

General Responsibilities

Program and Grant Management

  • Under the supervision of the Director of Programs, lead monitoring of grants and programs funded through US institutional and private donors, including progress of activities and achievement of key objectives and deliverables.
  • Coordinate proposal development with field-based colleagues for US institutional and private funding, provide substantive feedback and recommendations on proposal content and program design, and ensure proposals are submitted on time and to a high level of quality.
  • Travel to the field as necessary to monitor program quality and progress, provide training on US institutional and private funding guidelines, and provide input throughout the program management cycle in the planning, design, implementation, and evaluation stages.
  • Provide oversight and guidance for U.S. Government-funded programs, including reviewing all quarterly program and financial reports for quality and accuracy, ensuring timely submission, facilitating program modifications and adjustments, and responding to other donor requests.
  • Work closely with the Grants and Compliance Officer to ensure regular review of spending against budgets and workplans, U.S. Government compliance requirements are understood and respected in relevant JRS overseas offices, and determine and monitor corrective action where needed.
  • Coordinate with the Development Department to identify programs for funding proposals and support proposal development and tracking of private grants.
  • Assist with determining program funding priorities, exploring new funding opportunities, and expanding partnerships with other JRS offices and partner organizations.
  • Act as a global focal point for Latin America and the Caribbean, in close coordination with the JRS International Office. This includes:
  • Support Regional and Country offices in the creation of concept notes, project proposals and applications for international and local opportunities
  • Work in coordination with International, Regional, and Country Program Officers to develop standardized policies, procedures, guidelines and tools for field programming, and ensure relevant LAC staff are familiar with and trained in their use.
  • Review Regional and Country strategies to ensure alignment with international standards and JRS mission, vision and values
  • Engage with other IO Departments with regards to specific requests, as needed.
  • Represent JRS/USA externally in coordination or partnership meetings, donor meetings, and other conferences or events as needed.
  • Liaise with appropriate technical specialists in Monitoring & Evaluation, Psychosocial, Education, Reconciliation, and Livelihoods units, as well as international program staff in international, regional, and country offices, as needed.
  • Coordinate with Development, Communications, and Advocacy Departments on dissemination of information about overseas programming and participation in JRS/USA campaigns.
  • Handle administrative tasks for the Program Department, including supporting travel arrangements, preparing documentation for contracts and cooperative agreements, and managing filing systems for overseas program funding.
  • Support the development of new domestic programming in the United States, as assigned.
  • Serve as point of contact in JRS/USA program office for the Department of Homeland Security-funded National Detention Project.
  • Other duties as assigned by supervisor.

Qualifications

  • Bachelor’s Degree in International Relations, International Development, Economics, Political Science, Business Administration, or other related field is required, Master’s Degree preferred.
  • At least 4 years of professional experience, preferably related to emergency relief or international development or with a non-governmental organization.
  • Strong knowledge of and experience working with institutional donors, including during the contracting and award management process, or willingness to learn. Experience with U.S. Department of State or USAID strongly preferred.
  • Ability to communicate and develop key working relationships remotely with international colleagues in a diverse, multi-cultural environment.
  • Strong knowledge and skills in word processing, databases, spreadsheets and presentations.
  • Excellent written and verbal communication skills in English required.
  • Proficiency in Spanish is required.

To apply, submit application via indeed.com. No phone calls, please.

Development Assistant

Department: Development

Location: Washington, DC

Job Description

The Development Assistant is an integral part of the Development Team. The Development Team raises funds from individuals, foundations and corporations to support the life-changing work of the organization. He or she will be responsible for providing administrative support, processing donations, preparing acknowledgement letters and facilitating other communications with JRS/USA’s internal and external constituencies. The Development Assistant reports to the Director of Development.

General Responsibilities

  • Perform data entry, including donor updates and donation processing.
  • Prepare and disseminate acknowledgement letters for supporters.
  • Maintain accurate and up to date donor database of constituent records.
  • Assist with direct mail appeals, stewardship mailings, and other donor communications.
  • Research for donor reports and grant funding
  • Support donor outreach and special events
  • Manage physical filing system.
  • Provide other administrative support as needed.

Qualifications

  • Associate’s degree required; Bachelor’s degree strongly preferred.
  • Excellent computer skills, including Microsoft Office and any experience with development software, Donor Perfect, eTapestry or Salesforce a plus.
  • Excellent attention to detail.
  • Strong organizational skills and ability to handle multiple responsibilities.
  • Excellent interpersonal and communications skills.
  • Ability to take initiative, function independently and exercise good judgment.
  • Prior experience in a professional environment, especially in a development role, preferred.

To apply, submit application via indeed.com. No phone calls, please.

Grant Coordinator

Department: Development and Programs

Location: Washington, DC

Job Description

Coordinates the pre-award planning, organization, and preparation, and the post-award administration of various grants assigned to one or more international program offices. Interacts with both Development and Programs teams to ensure that grants are in compliance with private donor and foundation grants funding requirements and reports. Provides guidance and support to the Development Team on the identification and research additional grant opportunities. Supports the Programs Department with the management and administration of overseas grants.

General Responsibilities

  • Coordinates the planning and preparation of grant proposals for one or more departments · Serves as a liaison between Development and Program Departments in the preparation of private grant proposals and reporting.
  • Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with donor requirements.
  • Administers grants to overseas JRS offices, including writing and sharing agreements, ensuring all documentation is appropriate and comprehensive, requesting funds transfers, coding funding sources, collecting regular reports, tracking and facilitating approval of extensions or modifications, and ensuring reports meet JRS/USA and/or donor requirements.
  • Supports and provides guidance to JRS overseas offices in the administration and implementation of programming funded by JRS/USA.
  • Maintains specialized databases and systems for recording and tracking grant proposals, agreements, deadlines, and related statistical information.
  • Develops and maintains a library of reference documentation, including such information as foundation/private donor funding requirements and upcoming deadlines.
  • Coordinates with JRS/USA and overseas Program staff to identify and stay up to date on programmatic funding needs.
  • Monitors and coordinates with both the Development and Program Departments on the administration of post-award grants to ensure that requirements are being followed; manages administrative problems and/or changes occurring during the performance period.
  • Maintains knowledge of grant and private funding; disseminates and/or presents changes to the Development and Program Teams and on the impact of changes on funded operations.
  • Performs miscellaneous job-related duties as assigned.

Qualifications

  • Bachelor’s Degree in International Relations, International Development, Economics, Political Science, Business Administration, or another related field
  • At least 1-3 years of experience directly related to the duties and responsibilities specified, preferably with a non-governmental organization. Completed degree from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
  • Ability to communicate and develop key working relationships remotely with international colleagues in a diverse, multi-cultural environment.
  • Strong interpersonal skills and ability to communicate in a clear, positive manner. · Strong organizational skills and attention to detail.
  • Solid computer skills for word processing, databases, spreadsheets, and presentations. Experience with Salesforce and Excel preferred.
  • Strong writing skills for proposals and program reports.
  • Knowledge of budgeting and fiscal management principles and procedures, and ability to analyze and interpret financial data.
  • Knowledge of grant funding policies and procedures.
  • Ability to prioritize effectively among competing deadlines in a fast-paced environment.
  • General knowledge international aid work
  • Proficiency in Spanish or French is a plus.

Travel

Some international travel will be required. This is not expected to exceed 10% of candidate’s time per year.

To apply, submit application via indeed.com. No phone calls, please.

JRS/USA US Mental Health and Psychosocial (MHPSS) Program Manager

Department: Management

Location: El Paso, Texas

Supervisor: Executive Director

Job Description

The Mental Health and Psychosocial Program Manager will plan and implement the new JRS/USA cross-border mental health and psychosocial service program (MHPSS), working in partnership with JRS Mexico on a collaborative cross-border program, developing partnerships with other services providers, and developing programs to provide a range of mental health and psychosocial service activities to support vulnerable asylum-seekers and displaced persons.  This is a full-time position, based in El Paso, Texas.

Responsibilities:

Program Management

  • Take the lead in planning and establishing a new program providing direct services to refugees, asylum seekers and displaced persons in the El Paso-Ciudad Juarez area.
  • Collaborate with JRS Mexico on development of the program and its implementation.
  • Supervise the delivery of all services within the scope of this program and ensure the overall quality of service provision.
  • Oversee the monitoring, evaluation, and reporting of program activities.
  • Develop, oversee, and manage program budget.
  • Identify staffing needs and recruit and supervise staff as needed.
  • Establish and maintain strong working relationships with appropriate government officials, community and church leaders, colleges, local organizations and networks, and Jesuit networks, staying aware of current local refugee and asylum-seekers’ needs and relevant policies.
  • In coordination with HQ Program and Development Departments, research relevant institutional funders, establish contacts with them and develop grant proposals to support program interventions.
  • Develop and oversee volunteer engagement, including with local or national communities, religious congregations, schools, and universities, including volunteer professionals and opportunities for learning and engaging with programming.

Program Implementation

  • Implement the US MHPSS program in El Paso and Juarez to provide culturally appropriate and sensitive activities for vulnerable refugees and asylum seekers, in partnership with other stakeholders. This may include, among others, psychological first aid, case management, psycho-evaluations, support, or self-help groups, and other recreational and/ or social support activities for the population.
  • Manage caseload of clients receiving specialized psychosocial care.
  • Participate in supervision, case consultation, team and other department, agency, and community meetings as needed.
  • Develop, maintain, and update case management systems, reporting databases, and files; maintain confidentiality of information.

Qualifications:

  • Bachelor’s degree in social work or related field required; licensed MSW or Master’s degree in a related field preferred.
  • At least 3-5 years of related experience required as well as prior supervisory experience, preferably in the areas of case management, solution-focused brief counseling and psychological first aid.
  • Experience in program development and management preferred.
  • Knowledge and experience of Mental Health and Psychosocial Programming in the humanitarian context.
  • Experience working with refugee and migrant populations a plus; experience working with these populations in the US and Mexico preferred.
  • Familiarity with IASC guidelines on MHPSS in emergency settings.
  • High knowledge of techniques and experience in group facilitation.
  • Strong management and organizational skills, and ability to work across all levels of management and staff.
  • Self-motivated and strong ability to work with limited supervision.
  • Ability to work with a culturally diverse population and sensitivity to the special needs of multi-cultural refugee and migrant children, adults, and families.
  • Ability to adapt to changing contexts and emerging situations.
  • Excellent oral and written communication and interpersonal skills, including maintaining effective work relationships.
  • Proficient in Word, PowerPoint, Excel, Outlook.
  • Full professional proficiency in English and Spanish, other languages an asset.

To Apply:

Submit application through indeed.com.

JRS/USA is an Equal Opportunity Employer, JRS/USA does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, sexual orientation or any other characteristic protected by the law. We welcome applicants from a diverse spectrum of qualified candidates.